Language Services Coordinator - Bilingual

Ottawa (ON) Remote Only
Opportunity Number: 6031858
Federal GovernmentAdministration & Clerical
LanguageSecurity Clearance
English 100%, French 70%Valid Enhanced Clearance
Start PeriodDate Posted
One to two weeksWednesday, September 21, 2022
Job Description

Our federal government client is in need of a Language Services Coordinator to work on contract supporting the Communications Division. The successful candidate will be responsible for coordinating translation requests between translators and suppliers, processing invoices from suppliers and contractors and providing reports and analytics on language services.

Roles and Responsibilities

  • Typical duties may include:
  • Assisting in the preparation of correspondence, reports, statements and other documents
  • Processing of applications and forms
  • Maintaining databases, spreadsheets, and inventory information
  • Inputting and updating changes to meeting and appointment schedules
  • Answering queries from the department staff and suppliers
  • Using electronic reference tools for the purposes of researching and resolving client inquiries
  • Assembling and disseminating translation request and associated materials
  • Arranging for service of translation software, resources and tools
  • Completing courier forms and dispatching couriers and
  • Processing and tracking correspondence (internal and external)
  • Performing document and file management functions, including e-filing
  • Entering and processing of data in databases and spreadsheets following a predetermined format
  • Composing routine correspondence, memos and e-mails
  • Verifying accuracy and completeness of data prior to supervisor's check
  • Matching invoices to contractual documents (e.g. purchase orders, call-ups, etc.)
  • Assisting in the maintenance of language services systems and software
  • Performing simple research or analyzing basic data that does not require subject-matter expertise
  • Performing internet searches and navigation
  • Scheduling and arranging appointments and meetings

Qualifications and Experience
  • Must be able to work 7.5 hours per day Monday to Friday within the core business hours (7:30 am to 6:00 pm)
  • Must be able to communicate at an intermediate level (BBB at minimum) in both official languages (French and English).
  • Will need to complete tasks quickly and under the pressures of short turnaround times and heavy workload.
  • Must be well-organized and effective at managing multiple priorities concurrently.
  • In addition to effective coordination skills, must be able to effectively track and report on budgets that affect contractual agreements and services.
  • Minimum mandatory criteria:
  • Education: Secondary school diploma or an acceptable combination of education, training and relevant work experience.
  • Experience: 12 months relevant administrative experience
  • Valid Reliability level of security clearance

Apply today!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 6031858

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