Mental Health Medical Administrator 3 Weeks

Ottawa (ON) On-site Only
Opportunity Number: 2073331
HealthcareAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
ASAPMonday, September 19, 2022
Job Description

Roles and Responsibilities

  • Provide administrative and secretarial support to the community mental health program teams and the central intake team. Tasks may include scheduling appointments, arranging and co-ordinating meetings involving internal staff as well as those from external agencies, preparing background material for meetings, organizing and maintaining an effective filing and office management system, taking and distributing minutes at meetings, making travel arrangements, and general reception duties including telephone reception. Specific duties include:
  • Provide secretarial support to clinical staff of the programs including processing of new client information, ordering clinical records,
  • booking patients, billing, and scheduling physician appointments
  • Process biweekly payroll cards for program staff including maintaining appropriate supportive documentation.
  • Prepare necessary paperwork (i.e. PAFs, requisitions) to support staffing and personnel functions for selected program staff.
  • Co-ordinate and assist in arranging for relief for secretarial positions in the Program.
  • Audit payroll, sick leave, vacation and labour distribution reports and report variances to the Manager; review and adjust year end vacation and sick leave balances.
  • Assist in preparation of program budget.
  • Order and receive material supplies including completion of paperwork.
  • Preparation of accounts reimbursement and funds request forms.
  • Main contact for centralized room booking for the Program.
  • Participate in Hospital and Program committees.
  • Ensure effective communication throughout the program by distributing information appropriately.
  • Maintain up to date knowledge of the mandate of the team, and respond to clients and public enquiries.
  • Other duties as assigned.

Qualifications and Experience
  • Previous secretarial experience
  • Completion of Ontario Secondary School diploma
  • Previous experience with typing and data entry
  • Clear and valid criminal records check (within the last 6 months)

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2073331

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