Document Administrator Hybrid - Oakville

Oakville (ON) Both (on-site & remote)
Opportunity Number: 2073323
Energy & UtilitiesAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
One to two weeksFriday, September 16, 2022
Job Description

Our client in the Oakville area is currently hiring a Document Administrator to join their team for a one year contract!

Roles and Responsibilities

  • Administrates and maintains the documentation and provides parts of it upon request.
  • Ensures correct versioning and revisioning by suitable methods.
  • Assigns and manages document numbers.
  • Manages, distributes and documents feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties).
  • May check documents on formal aspects.
  • Responsible for all customer document management including engineering drawings inspection, test plans and other submittals as required
  • Manage submittals to the customer and maintain record of various submittals
  • Follows up on documents based on due dates.
  • Candidate should be well versed in using PDF to change documents.
  • Familiarity with writing windows macros to manage files (e.g. batch renaming etc) would be an asset
  • May record and if required track the mailing and distribution of the documentation. 2+ years or Master Entry.

Qualifications and Experience
  • Bachelor’s degree or equivalent
  • 3-5 years of relevant experience in a similar position
  • Able to take ownership of the job and ensure completion
  • Ability to assume responsibility, interface and communicate effectively with others
  • Effective oral and written communication skills
  • Proficiency in Microsoft Office Applications and Acrobat PDF
  • Be able to work independently with little guidance.
  • Excellent organizational skills are needed.

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2073323

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