Office Administrator

Ottawa (ON) On-site Only
Opportunity Number: 2073029
PermanentFrom: $39,520.00
HealthcareAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
ASAPSunday, September 11, 2022
Job Description

We are currently seeking an Office Administrator for our client in Ottawa! This position is fully onsite, located at the main intersection of Baseline Road and Prince of Wales Drive. We are looking for someone with strong communication skills and has experience in admin, reception, or customer service.

Roles and Responsibilities

  • Maintain waiting room and offices and kitchen
  • Replenish business cards
  • Key in, edit, proofread and finalize correspondence, reports, statements, forms, presentation, and other documents from notes or Dictaphones using computers
  • Respond to telephone, in-person or electronic enquiries, or forward to appropriate person
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing and filing
  • Maintain and prepare reports and manual electronic files, inventories, mailing lists and databases
  • Send and receive messages and documents using fax machine, electronic mail
  • Schedule clients
  • Photocopying, as required
  • General office filing
  • Process payments via credit card or debit
  • Process new referrals including filling out intake sheet
  • Follow opening/closing procedures
  • Score testing
  • Respond to requests from Clinicians as needed
  • Check pending files monthly and follow-up accordingly

Qualifications and Experience
  • Experience in administrative or reception positions
  • Strong communication skills
  • Customer focused mindset
  • Knowledge of psychology or insurance is an asset

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2073029

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