Executive Assistant - Investment Management

Toronto (ON) Both (on-site & remote)
Opportunity Number: 2071476
Financial ServicesAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
Two weeks +Wednesday, August 24, 2022
Job Description

Our client, an Investment Firm in Downtown Toronto, is seeking a full-time permanent Executive Assistant to support the CEO. This role offers a competitive salary based on years of experience, bonus, benefits, and the chance to join a dynamic team.

This role is currently a hybrid position, with a high potential to return to office full-time in the fall. This full-time onsite opportunity in the fall has flexibility to work remote when the team and CEO works remote or is on travels.

Roles and Responsibilities

  • Provide administrative support to the CEO
  • Scheduling and calendar management
  • Travel coordination
  • Meeting coordination and minute taking
  • Event coordination
  • Preparation of PowerPoint presentations, reports, spreadsheets, and other documentation as needed
  • Correspondence management
  • Maintain filing system
  • Expense management
  • Some personal assistant tasks
  • Assist with vendor management
  • Mail and courier coordination
  • Provide back up support to the Office Manager
  • Other related tasks as needed

Qualifications and Experience
  • Must have completed a Post-Secondary Degree or Diploma
  • Must have a minimum of 4-5 years of Executive Assistant experience supporting senior level executives
  • Must have experience working in a corporate environment, with a strong preference for experience in Financial Services
  • Must be highly organized and detail-oriented, with the ability to multi-task and prioritize in a fast-paced, deadline-driven environment
  • Must be proficient in MS Office
  • Must have excellent verbal and written communication skills
  • Must have strong client service skills
  • Must be able to work well both independently and in a team

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2071476

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