Executive Assistant - Permanent Opportunity

Toronto (ON) Both (on-site & remote)
Opportunity Number: 2070951
PermanentFrom: $65,000.00 To: $80,000.00
Financial ServicesExecutive & Management
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
Two weeks +Thursday, May 12, 2022
Job Description

Our financial services client is hiring for an permanent Executive Assistant to join their growing team! The ideal candidate will have experience providing administrative and strategic support with a high degree of professionalism to executive leaders. This is a hybrid opportunity, at their downtown Toronto office.

Roles and Responsibilities

  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answer phone calls in a polite and professional manner
  • Arrange for travel and accommodations
  • Manage and submit expenses using Oracle
  • Edit presentations using Microsoft PowerPoint
  • Liaise with different departments on various company projects as assigned
  • Liaise with sales regarding external and internal Portfolio Manager meetings and roadshows
  • Process Invoices
  • Assist with off-site meetings, corporate events and projects
  • Help organize internal company-wide meetings & educational events including catering for the firm when necessary.

Qualifications and Experience
  • Ideally 3-5+ years of experience supporting C-Suite Executives
  • Experience working for a financial institution, or an asset manager is preferable
  • Excellent skills in Microsoft Office Suite (Word, Excel and PowerPoint)
  • Strong calendar management skills (Microsoft Outlook) including making and shifting appointments on short notice, and prioritizing the most sensitive matters
  • Experience with Microsoft Teams and Zoom
  • Time management and ability to meet deadlines
  • Verbal and written communication skills
  • Strong organizational and collaboration skills and ability to multitask
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Interpersonal skills
  • Resourceful
Nice to have:

  • Experience with Adobe
  • Experience with SEDAR is an asset
  • Experience working at a law firm, specifically corporate and/or securities law, is an asset

Education and Certifications

Minimum education required: University Degree or College Diploma

This permanent opportunity offers a competitive salary and comprehensive benefits package from Day 1. Please apply below for immediate consideration!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2070951

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