Administrative Assistant ONSITE

Toronto (ON) On-site Only
Opportunity Number: 2070685
Non-Profit & CharitiesAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
One to two weeksThursday, April 28, 2022
Job Description

Altis Recruitment is seeking an Administrative Assistant for our client in the Non-Profit industry. We are looking for a highly motivated candidate to support their team onsite in the downtown core of Toronto. This position is starting on a 3 month contract with the strong possibility of extension and will be Monday - Friday from 9:00am to 5:00pm.

Roles and Responsibilities

  • Relays messages, records details and refers to appropriate individual. Personally responds to routine calls.
  • Maintains tracking forms and spreadsheets and prepares statistics.
  • Types a variety of material such as letters, schedules and lists. Completes various forms and templates and occasionally composes correspondence.
  • Performs a variety of administrative duties as required, such as: opens, logs and distributes mail and faxes; places advertisements in newspapers; photocopies, scans and faxes material.
  • Advises Supervisor of any problems in execution of administrative and team responsibilities and participates in the planning for resolution of problems.
  • Maintains and updates filing system; forwards documents to Records Department as directed.
  • Use Excel to track, sort and store information and create reports.
  • Work in collaboration with the Finance department and prepare summary reports.
  • Performs other tasks as required.

Qualifications and Experience
  • Secondary School Diploma, plus 2 years recent administrative experience.
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Must have:

  • Proven ability in keyboarding and using computer systems including Microsoft Office applications (Excel, Word, etc.)
  • Able to navigate systems and is savvy with social media.
  • Demonstrates ability to work with confidential materials.
  • Ability to work patiently and cooperatively with all stakeholders.
  • Effective communications skills, including excellent telephone manner.
  • Ability to cope with job pressures originating both internally and externally.
  • Ability to work independently.
  • Excellent customer service and organizational skills; flexible and ability to adapt to the changing needs of the team and the branch and work in a fast-paced, high-pressure setting.
  • Ability to be an active and effective member of the branch administrative assistant team as well as service teams.
  • Great attention to detail.
  • Demonstrated initiative and problem-solving.
Nice to have:

  • A good understanding of Branch and Agency systems and procedures.
  • Proficiency in a second language.
  • CPIN experience.
  • Financial background.

    • Apply now to this great opportunity!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2070685

Similar Jobs

Mail Truck Driver - West Kitsilano




Office Assistant (Summer Position - Onsite)



 Two weeks +

Administrative Operations Coordinator - Hiring in Toronto & Markham!



 One to two weeks