Property Administrative Assistant

Toronto (ON) Both (on-site & remote)
Opportunity Number: 2070534
Property Management & FacilitiesAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
ASAPTuesday, May 3, 2022
Job Description

Our client in the real estate industry is looking for a Property Administrative Assistant to join their team. The ideal candidate with have 2 or more years of experience in in account payable and strong communication skills.

Roles and Responsibilities

  • Provide administrative support to ensure efficient operation of office
  • Creating cheque requisitions and sending them to Accounts Payable
  • Answering phone calls, Scheduling meetings and appointments
  • Organize and maintain paper and electronic files
  • Communicating with tenants regarding general issues and requests
  • Processing Invoices for payment
  • Processing and Issuing access cards to tenants, updating excel spreadsheet
  • Setting up and providing Login details to new tenants on the portal (Crown Advantage)
  • Boardroom reservations, creating tenant chargebacks and updating the excel spreadsheet
  • Creating Purchase Orders and sending them to vendors
  • Sending out memos (via email) to tenants and Updating mail merge lists and master contact database
  • Purchasing office supplies

Qualifications and Experience
  • Post Secondary education in a related field
  • Experience in A/P
  • 2+ years of experience in an administrative support role
  • Ability to work in a fast paced environment
  • Strong written and verbal communication skills
  • Proficient with MS Excel and MS Word

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2070534

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