Office Services Administrator - Law Firm in Downtown Vancouver

Vancouver (BC) On-site Only
Opportunity Number: 11011434
LegalAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
ASAPMonday, May 16, 2022
Job Description

Our client, a national law firm, is looking for an experienced Office Administrator to join their team. This role will be responsible for providing backup and assistance to several areas within the department, maintaining office cleanliness, replenishing supplies and inventory control, and ensuring service standards are consistently met or exceeded and all activities are in compliance with established policies and procedures. Additionally, this role will be covering reception when the receptionist is on break, so the ideal candidate will be comfortable answering phones and greeting incoming guests.

This is a fantastic opportunity to gain experience within the legal industry and work with a well known organization in Downtown Vancouver. If you have 2-3 years' experience as an administrative assistant of office support, please apply!

Roles and Responsibilities

  • Full and equal service coverage for all floors and divisions across the organization.
  • Proactive and collaborative partnerships internally and externally for seamless business delivery.
  • Participation on special projects as required.
  • Cross-training on all functions, responsibilities and duties within the team
  • Primary backup to Receptionist, including daily lunch and opening or closing coverage, and vacation coverage as required.
  • Greet and support clients/visitors to the firm.
  • Assist with meeting room furniture configurations, AV equipment, and catering.
  • Assist with processing incoming/outgoing mail, preparing courier deliveries, and distributing office deliveries.
  • Maintain cleanliness of breakrooms, supply rooms, and meeting rooms including COVID-19 disinfecting protocols.
  • Replenish supplies and monitor inventory.
  • Assist with offices moves including set-ups and clean-ups of offices.
  • Provide backup support to Facilities Coordinator.
  • Report any deficiencies or hazards to the Facilities Coordinator.
  • Office errands as needed.
  • Perform other duties as required and provide clerical or administrative support as assigned by the Manager, Facilities and Business Services.

Qualifications and Experience
  • 2-3 years of related office/facilities services experience.
  • Post-secondary education or equivalent work experience.
  • Excellent organizational and time management skills to manage multiple activities and competing priorities.
  • Professional, polished and tactful manner; collaborative style yet capable of working independently.
  • Excellent customer services skills to understand the requirement and the need of the users utilizing oral and written communications skills as well as effective listening skills.
  • Proficient computer skills and working knowledge of Microsoft Office applications
  • Flexible schedule and some overtime required.

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 11011434

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