Property Service Coordinator - North York

North York (ON) On-site Only
Opportunity Number: 2069720
Property Management & FacilitiesConstruction & Property Management
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
ASAPThursday, April 28, 2022
Job Description

One of our top property management clients is seeking a Property Service Coordinator to join their growing team! This is a fulltime role located in North York, ON.

Roles and Responsibilities

  • Administer Parking Requirements and follow up with the service provider when required and keep updated the parking spreadsheet which includes activations and cancellations.
  • Monthly Reporting Package: Ensure formatting is correct and all KPI is submitted and entered in the correct reporting format.
  • Budget Process: Assist the Property Manager (PM) in the preparation of the annual Budget on any relevant aspect of the process.
  • Incident Reporting – incidents (referred to as a 10A). Work directly with the Property Manager to ensure all 10A Reporting is produced on a timely basis.
  • Monitor Angus Anywhere work order system and NSCC: Ensure that any pertinent work order is provided to the Maintenance Team Lead and/or the Property Manager.
  • Timesheets: Responsible to ensure all technicians submit timesheets and follow-up for all others HR forms requests (Vacation Request, OT, Absence Reporting, etc.).
  • Enter energy consumption data into Energy Star.
  • Generate Purchase Orders, in Yardi on a daily basis.
  • Enter and Process all invoices in Yardi on a daily basis.
  • Follow-up with contractors for incomplete work, invoicing, etc.
  • Track and monitor the Open PO List; work directly with the PM for the reduction of all Open POs.
  • Ensure knowledge of all operations G/L codes and to follow coding guidelines as instructed by the PM.
  • Ensure all invoicing amounts are accurate prior to invoice submission to Accounting.
  • Work with and provide support to the Ottawa accounting office for any invoicing, etc.
  • Ensure that security clearance documents are completed and provided to the Company Security Officer.
  • Manage Contractor Check and ensure that all vendors are cleared as per the Contractor Check accredited list.
  • Update the Vendor List
  • Responsible to maintain the contract list and ensure renewals are administered within the applicable expiry timelines.
  • Receive all utility invoices, stamp, code and send to Accounting.
  • Responsible for conducting building inspections as required for contractual and building service work, as determined by the property manager
  • Prepare tender documents with the PM for building service work.
  • Monitor and approve Work Permits.

Qualifications and Experience
  • 3-5 years of experience working as a Property Administrator, Building Administrator or Property Services Coordinator.
  • Budgeting knowledge.
  • Experience with billing/completing invoices.
  • Experience with Yardi and Angus software is an asset.

If you are qualified and interested in this role, please apply directly or send an updated resume to

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2069720

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