JOBS

Executive Assistant

Etobicoke (ON) Both (on-site & remote)
Opportunity Number: 2068365
Duration
Permanent
IndustrySpecialization
Professional ServicesProfessional
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
Two weeks +Tuesday, January 11, 2022
Job Description

Our automotive client is seeking an Executive Assistant to join their growing team! The ideal candidate will have experience providing confidential administrative support to two executive team members and ensuring departmental and organizational operations are running smoothly.

Roles and Responsibilities

  • Maintains and manages schedule.
  • Plans, organizes and schedules meetings, conferences and teleconferences according to specific requests, by anticipating all necessary conveniences.
  • Schedules and attends confidential management and board meetings, prepares agendas, presentations, materials, and transcribes or distributes minutes.
  • Acts as constant liaison and gatekeeper between the Executive and all members of the team, and with customers/suppliers, while demonstrating tact and professionalism.
  • Screens correspondence, requests and phone calls; drafts letters, documents and information pieces
  • Coordinates all travel arrangements
  • Prepares expense reports, verifies department expenses, provides follow-up, and makes sure invoices are processed.
  • Collaborates with HR with regard to employee records, i.e.: evaluations, hiring, terminations and time reports.


Qualifications and Experience
  • Post secondary diploma/degree in secretarial, office administration or equivalent experience.
  • 3-5+ years’ experience as an Executive or Administrative Assistant
  • Advanced knowledge of Excel, PowerPoint, Word and Outlook
  • Strong interpersonal skills

If you are interested, please apply below for IMMEDIATE consideration!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2068365

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