Bilingual Administrative Assistant On-Site

Ottawa (ON) On-site Only
Opportunity Number: 40130470
PermanentFrom: $52,085.00 To: $65,784.00
EducationAdministration & Clerical
LanguageSecurity Clearance
English 100%, French 90%Not required
Start PeriodDate Posted
ASAPThursday, December 23, 2021
Job Description

Seeking a Bilingual Administrative Assistant for one of our private sector client in the Education field. This is a full-time and permanent position from Monday to Friday.

Roles and Responsibilities

  • Provide administrative support to the Director; with the agenda and calendar management
  • Schedule board meetings
  • Book travel arrangements, invoices and expense travel claims
  • Prepare, file and manage all correspondence
  • Answer and redirect incoming calls and e-mails
  • Ordering supplies
  • Other administrative duties as required
  • Prepares contracts for part-time Professors and manages the preparation of Professors’ contracts in keeping with the University’s regulations
  • Planning, organizing, and coordinating special events such as public talks, events and conferences

Qualifications and Experience
  • University Diploma related to office administration or equivalent experience.
  • Experience in doing administrative work for academic programs in a university environment.
  • Experience in using various computer systems and software, such as Excel, Word, PowerPoint, Outlook, Internet, Adobe Acrobat, UoCampus, CMS (Content Management System), EventPro, email, internet, Microsoft front page.
  • Excellent communication and interpersonal skills.
  • Ability and willingness to work collaboratively.
  • Excellent planning and organizing skills, and ability to simultaneously support multiple projects.
  • Ability to work under pressure for meeting deadlines and responding to unexpected demands.
Must have:

  • Must be fluently bilingual in both French and English

Education and Certifications

Minimum education required: University Degree or College Diploma

Apply for this opportunity!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 40130470

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