Project Administrator Construction

Burlington (ON) Both (on-site & remote)
Opportunity Number: 2068183
ConstructionConstruction & Property Management
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
ASAPTuesday, January 4, 2022
Job Description

What an exciting new opportunity we have available! Our client in Burlington is seeking a project administrator to help support the company in general administrative work. An ideal candidate will be very organized and have great multi-tasking abilities, with a couple years of work experience in a similar role. This position provides benefits, and a competitive salary!

This is a fast-paced, project driven environment and is great for a candidate who thrives of managing competing priorities to achieve positive outcomes for clients.

Roles and Responsibilities

  • Set up and maintain project files.
  • Assist the Project Manager with completing and maintaining all project planning documents
  • Assist the Project Manager with setting up project planning meetings. Take & distribute notes/minutes of meetings
  • Procure all require materials and equipment as directed by the Project Manager.
  • Distribute and confirm receipt of project drawings and specifications, including all revisions, to the stakeholders.
  • Establish and maintain project submittal register to include request for information (RFI).
  • Coordinate and manage submittals from and to customers, consulting engineers, operations, procurement, fabrication, and subcontractors.
  • Work with the Project Manager to compile and submit project submittals.
  • Compile, track and manage subcontract agreements and change orders.
  • Ensure that all subcontractors have an approved certificate of insurance (COI), and WSIB clearance prior to start of work.
  • Coordinate vendor payment with procurement and accounting departments.
  • Compile, develop and submit all project billings to the customer and the accounting department.
  • Update all project account receivables (aging report) weekly.
  • Correspond with the consulting engineer and/or owner on overdue invoices and document findings with the project manager.
  • Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle of the project until final submission of the approved O&M manual to the owner.
  • Setup new vendors and maintain supplier list.
  • Manage / maintain all project documentation
  • Participate in project review meetings with the project manager
  • Attend assigned professional development training, if applicable
  • Demonstrate, by example, behaviors in alignment our mission, vision, and values.
  • Demonstrate standard for behavior congruent with company ethics, morals, and expectations.
  • Perform other duties as assigned.

Qualifications and Experience
Must have:

  • High school diploma or GED.
  • 2 to 5 years of similar experience.
  • Exposure to project management functions in a construction industry involving self-performance of construction works.
  • Proficient grasp of concepts related to construction execution.
  • Effective written and verbal communication skills.
  • Proficient with Adobe Acrobat, Microsoft Outlook, Word, Excel, Power Point, Publisher.
  • Proficient organization skills and attention to detail.

Education and Certifications

Minimum education required: High School Diploma

If this position interests you, or someone in your network, please apply directly and/or email

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2068183

Similar Jobs

Property Administrator Vaughan 100% Onsite




Project Manager Multi-Unit Residential




Portfolio Planner



 Two weeks +