Administrative Assistant

Ottawa (ON) Both (on-site & remote)
Opportunity Number: 40130358
Health Care & ScienceHealth Care
LanguageSecurity Clearance
English 100%, French 70%Not required
Start PeriodDate Posted
Two weeks +Tuesday, December 14, 2021
Job Description

We are looking for an Administrative Assistant to join our Health Care client in their Strategic Engagement Department located in Ottawa.

Roles and Responsibilities

  • -Provides administrative support, office support, and logistical coordination to the department as appropriate.
  • Prepares and coordinates the production of materials for meetings, preparing general correspondence, memos, minutes, etc.
  • Provides administrative support and coordination to advocacy efforts across the association including tracking and reporting .
  • Plays a central role in the centralization of stakeholder data in our central repository
  • Coordination and support of the Member and Stakeholder Relations Committee
  • Coordination and support of the Stakeholder Requests Review Panel
  • Contacts stakeholders including email communications, invitations, and distribution of reports.
  • Prepares and distributes internal reports to senior leadership and key internal stakeholders.
  • Creates, proofs, and updates presentations, spreadsheets and diagrams in support of departmental needs.
  • Administrative support for travel and expenses for the Director

Qualifications and Experience
  • Minimum of 4 years of experience in an administrative position.
  • Two-year certificate program in Business or Administration
  • Experience with minute taking and strong written communication skills
  • Demonstrated experience making pan-Canadian travel arrangements (train, plane, car reservation, hotel, meeting room) and logistic booking for events; AV booking, catering, booth rental, shipment
  • English/French Bilingual is definitely and asset!

Education and Certifications

Minimum education required: Bachelor's Degree

Apply Now!

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 40130358

Similar Jobs

Administrative Assistant - Remote



 Less than one week

Medical Screener Long Term Care Facilities

 1 Month



Covid Administrator Kitchener / Waterloo