Administrative Assistant - Association Bilingual

Ottawa (ON) Both (on-site & remote)
Opportunity Number: 40130288
PermanentUp to: $54,264.00
Non-ProfitAdministration & Clerical
LanguageSecurity Clearance
English 100%, French 90%Criminal Check at time of placement
Start PeriodDate Posted
ASAPFriday, January 21, 2022
Job Description

Roles and Responsibilities

  • Provide administrative and clerical support to the Director of Policy and Negotiations
  • Receive, sort, and distribute mail and correspondence to the appropriate individual indicating priorities
  • Compose, type, format, proofread, and package a variety of documents in various formats
  • Maintain files, records, and reference material
  • Review and respond to e-mail and voice mail of Officers to ensure issues receive attention in a timely manner
  • Respond to enquiries from internal and external clients
  • Convey relevant information to members
  • Schedule appointments, events, and meetings and make the arrangements and assemble the documentation for meetings
  • Notify participants, send agenda and reminder notices
  • May arrange travel, accommodation, and logistics for meetings in conformity with Institute travel policies as assigned; and Input travel and meeting requirements into the Institute’s database for approval
  • Update and maintain information in appropriate databases
  • Record and produce minutes of meetings

Qualifications and Experience
Fluently bilingual
The successful candidate has completed secondary school or the equivalent and has two to three years experience in performing secretarial, clerical, and administrative duties or an equivalent combination of education and experience
A basic knowledge of labour relations terminology
Experience in general office practices and procedures; data manipulation skills to properly locate data
Ability to set work priorities; ability to take and transcribe minutes of meetings; ability to maintain an electronic filing system; ability to compose routine correspondence; ability to proofread and correct errors
Good computer skills with a proficiency in the use of Microsoft Office suite including Word, Excel and PowerPoint

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 40130288

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