Administrative Assistant - Marketing

Ottawa (ON) Both (on-site & remote)
Opportunity Number: 2067728
Marketing & CommunicationsMarketing & Communications
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
Two weeks +Thursday, November 25, 2021
Job Description

Our client is looking for a Marketing Administrative Assistant to join their team. The ideal candidate will have 1-2 years of experience working in a similar role, and have excellent written and verbal communication skills.

Roles and Responsibilities

  • Assist in the coordination of and maintenance of the weekly project list
  • Organize meetings, coordinate the booking of facilities, equipment and materials, etc
  • Liaise with other administrative assistants and other staff to ensure optimal project coordination
  • Coordinate responses to public inquiries
  • Ensure the establishment of efficient and effective office procedures relating to the department
  • Develop and maintain library of collateral material and filing systems, including electronic and hard copy
  • Act as contact with suppliers to the department
  • Coordinate expense reports, assist Director with the department budget as requested, management of departmental invoices, monthly credit reconciliations
  • Assist writing memos, reports, and letters
  • Undertake other projects and assignments as required

Qualifications and Experience
Advanced time management, planning and organizational skills;
Advanced communication skills (English), both verbal and written (French is an asset)
Strong interpersonal skills to interact with internal staff and external clients
Excellent knowledge of office practices, procedures and standards
Advanced proficiency in MS Word, MS Outlook, MS Excel, PowerPoint, Adobe Acrobat
Proactively determines priorities and organizes work flow
Flexible to ensure deliverables are met in an environment of changing/conflicting priorities and deadlines
Ability to multi-task within a fast-paced environment
Works independently with minimal supervision and within a team
Diploma or certificate in office administration, or equivalent training and experience
Experience with Contact Relationship Management software, such as Constant Contacts or Salesforce; Microsoft Project is an asset
Interest in mental health issues is an asset

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2067728

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