Bilingual Executive Assistant - Hybrid

Ottawa (ON) Both (on-site & remote)
Opportunity Number: 40130168
Non-ProfitAdministration & Clerical
LanguageSecurity Clearance
English 100%, French 90%Valid Enhanced Clearance
Start PeriodDate Posted
One to two weeksWednesday, December 1, 2021
Job Description

Our client an independent not-for-profit organization is currently seeking a full time Executive Assistant. This is an 11 weeks contract with a possibility of long-term. The ideal candidate will provide full administrative support as required to the Vice President. This position is the face for the leaders assigned and will interact with management at all levels both internally and externally.

Roles and Responsibilities

  • Set up meetings and appointments using Microsoft Outlook.
  • Coordinate travel arrangements.
  • Coordinating/arranging facility tours.
  • Preparing expense reports/attesting and checking of all expense reports.
  • Preparing/updating various reports/presentations for the leaders assigned.
  • Liaise with all levels of management internally and externally.
  • Oversee and monitor office supplies, maintenance of office equipment.
  • Review and approval of weekly invoices.
  • New hire onboarding support for operations team.

Qualifications and Experience
  • 3-5 years of experience as Executive Assistant OR Senior Administrative Assistant
  • Highly organized,
  • Minimal supervision necessary.
  • Excellent interpersonal skills and professionalism
  • Excellent oral and written communication skills,
  • Strong leadership and interpersonal skills,
  • Outstanding computer skills (MS Office (Word, Excel, PowerPoint, ), MS Outlook),
  • Must be able to maintain confidentiality and exhibit discretion when dealing with both company staff at all levels and outside contacts,
  • Must have and maintain an excellent attendance record

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 40130168

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