Bilingual Executive Assistant - Government

Ottawa (ON) Remote Only
Opportunity Number: 40130156
Federal GovernmentAdministration & Clerical
LanguageSecurity Clearance
English 100%, French 80%Valid Secret Clearance
Start PeriodDate Posted
ASAPFriday, November 12, 2021
Job Description

Seeking a Bilingual Executive Assistant This is a great work f/ home opportunity. Must be double vaccinated as this role could eventually return to the office. Full time hours Monday to Friday. Contract until the end of March 2022.

Roles and Responsibilities

  • Managing a high volume of incoming email and a busy calendar for senior staff
  • Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
  • Maintaining a system for tracking all incoming requests, ensuring timelines for delivery are met in all instances, and following up with staff as required
  • Maintaining protected and confidential information in accordance with Government of Canada policy
  • Sending documents for translation
  • Composing, editing and verifying a wide range of emails that reflect senior staff preferences
  • Drawing relationships between current requests, departmental directions and/or issues, and wider government issues
  • Routing and tracking items for review or signature, to and from the office
  • Creating and presenting a variety of reports,
  • Recording meeting minutes
  • Ordering supplies for office staff
  • Setting up new IT accounts and helping onboard new staff via the provision of background materials
  • Registering staff for conferences and/or training courses

Qualifications and Experience
  • Secret clearance
  • Bilingual BBB
  • Must have 3 + years of relevant experience, ideally within the Federal Government

Education and Certifications

Minimum education required: High School Diploma

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 40130156

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