JOBS

Executive Assistant

Markham (ON) Both (on-site & remote)
Opportunity Number: 2066991
Duration
Contract
IndustrySpecialization
RetailExecutive & Management
LanguageSecurity Clearance
English verbal and writtenNot required
Start PeriodDate Posted
ASAPThursday, November 25, 2021
Job Description

Our client in the Cosmetic industry is currently seeking a full time Executive Assistant. This is a 6 month contract position. The ideal candidate will provide full administrative support as required to the Vice President. This position is the face for the leaders assigned and will interact with management at all levels both internally and externally.

Roles and Responsibilities

  • Set up meetings and appointments using Microsoft Outlook.
  • Coordinate travel arrangements.
  • Coordinating/arranging facility tours.
  • Preparing expense reports/attesting and checking of all expense reports.
  • Preparing/updating various reports/presentations for the leaders assigned.
  • Liaise with all levels of management internally and externally.
  • Oversee and monitor office supplies, maintenance of office equipment.
  • Review and approval of weekly invoices.
  • New hire onboarding support for operations team.


Qualifications and Experience
  • 3-5 years of experience as Executive Assistant OR Senior Administrative Assistant
  • Highly organized,
  • Minimal supervision necessary.
  • Excellent interpersonal skills and professionalism
  • Excellent oral and written communication skills,
  • Strong leadership and interpersonal skills,
  • Outstanding computer skills (MS Office (Word, Excel, PowerPoint, ), MS Outlook),
  • Must be able to maintain confidentiality and exhibit discretion when dealing with both company staff at all levels and outside contacts,
  • Must have and maintain an excellent attendance record

Education and Certifications

Minimum education required: University Degree or College Diploma



We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2066991

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