Administrative Assistant Non-Profit

Toronto (ON) On-site Only
Opportunity Number: 2065972
Non-ProfitAdministration & Clerical
LanguageSecurity Clearance
English verbal and writtenCriminal Check at time of placement
Start PeriodDate Posted
ASAPFriday, November 19, 2021
Job Description

Our client within the Non-Profit sector is looking for an Administrative Assistant to join their team for a contract.
This is a 3 weeks contract, onsite in downtown Toronto.

Roles and Responsibilities

  • Screens and responds to general telephone inquiries from the public, clients, suppliers, staff and external agency representatives.
  • Relays messages, records details and refers to appropriate individual. Personally responds to routine calls.
  • Types from written or dictated information a variety of material such as memos, letters, schedules, lists and minutes.
  • Completes various forms and templates and occasionally composes correspondence.
  • Prepares and updates reports and statistical records using database/spreadsheet applications.
  • Participates in team meetings and, when required, in other branch or Agency meetings; takes minutes at meetings as required.
  • Acts as back-up to other clerical or reception positions ensuring adequate coverage.
  • Provides support to staff with computer and technology applications.
  • Advises Supervisor of any problems in execution of administrative and team responsibilities and participates in the planning for resolution of problems.
  • Performs a variety of administrative duties as required, such as: opens, logs and distributes mail and faxes; places advertisements in newspapers; photocopies;
  • scans and faxes material; maintains office supplies; books rooms; maintains schedules for case aides and family support workers, etc.
  • Maintains and updates filing system; forwards documents to Records Department as directed.
  • Performs other tasks as required.

Qualifications and Experience
  • Secondary School Diploma, plus 2 years recent administrative experience; or
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
  • Proven ability in keyboarding and using computer systems including Microsoft Office applications.
  • Demonstrates ability to work with confidential materials.
  • Ability to work patiently and co-operatively with all stakeholders.
  • Effective and pleasant communications skills, including excellent telephone manner.
  • Ability to cope with job pressures originating both internally and externally.
  • Ability to work independently.
  • Excellent customer service and organizational skills, flexible and able to adapt to the changing needs of the team and the branch and work in a fast-paced, high-pressure setting.
  • Ability to be an active and effective member of the branch administrative assistant team as well as service teams.
  • Demonstrated initiative, problem solving and de-escalation skills.
  • A good understanding of Branch and Agency systems and procedures.
  • Proficiency in a second language an asset.

We’re an equal opportunities employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.
Merci de l’intérêt que vous manifestez pour ce poste. La description du poste nous a été fournie en anglais par notre client. Si vous souhaitez passer l’entrevue avec nous en français ou fournir votre CV en français, nous vous confierons à une personne de notre équipe qui parle français.

Opportunity Number: 2065972

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